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2013 GFA Vendor Expo
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6/25/2013 to 6/30/2013
When: 6/25/2013
Where: School of Music
University of Lousiville
2301 S. Third Street
Louisville, Kentucky  40208
United States
Contact: Kim Kanoy


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GFA CONVENTION 2013 | June 25 – 30, 2013 | Louisville, KY
University of Louisville School of Music • Louisville, KY • Local Host, Stephen Mattingly
GUITAR FOUNDATION OF AMERICA • P.O. Box 171269 • AUSTIN, TX 78717 • 1-877-570-1651

VENDOR EXPO INFORMATION

FEES
Full Table: $450. (USD) Limit 3 full tables per vendor. The vendor receives a standard banquet table (6’ x 3’ x 30”H) and one Full Convention Events Pass.
 
Half Table: $325. (USD) Half table vendors receive one Full Convention Events Pass. Two half-table vendors share a full size banquet table. Half table size is 3’ x 3’ x 30”H.
 
Vendor's Assistant: $150. (USD) Limit one per vendor (available to full and half table purchases). This is for one assistant accompanying a vendor to assist at a table. The assistant receives one Full Convention Events Pass. 
 
REGISTRATION
Registration is easiest to place online. If you wish to register by mail, please download the Vendor Expo Information form here and the Registration form here.

To reserve your full/half table and/or assistant pass, submit total payment to GFA upon space registration. Space will NOT be reserved without payment & final confirmation via email from Kim Kanoy, GFA Expo Manager. Table space is first-come basis. Payment with reservation insures your table space and includes your company’s name listing & website link on the GFA website Vendor page and *your company’s name and contact information in the *2013 Program book (*if you are registered before Program print production deadline date of May 1, 2013).

Note - Inclusion of company name on site or in book does not take place until payment is confirmed. Vendor list names are uploaded to the site on a weekly basis. Thank you for your patience until your name is listed. See Contract on page 3 for payment options if you are not making payment online at time of registration. In the event of cancellation, your funds will be returned, less a $75 administrative fee, if cancellation in writing is received by GFA (mailed or emailed to: info@guitarfoundation.org) before/by MAY 15, 2013. After that date, no refunds will be possible. Any cancellations after this date will be viewed as a GFA Donation and your name posted to our Donor List in Soundboard for the period of one (1) year.

GFA reserves the right to accept/deny the registration of any participant. 
 
LOCATION/LOGISTICS
*The 2013 Convention/Competition activities will be occurring in the School of Music, Strickler Hall and Davidson Hall (both a short walk from the School of Music). *Some locations may change prior to actual Convention date.  Vendor rooms are on the 2nd Floor and Basement Level of the School of Music. The Main Floor diagram is only for building reference. You may download floor plans of the Vendor Expo and School of Music with the following links:
Main Floor
2nd Floor
Basement level
 
VENDOR HOURS SCHEDULE 
10am to 4pm Wednesday, June 26 to Friday, June 28 / 9am to 4pm Saturday June 29 / 9am to 1pm Sunday, June 30
 
KY STATE TAXES
Kentucky Sales Tax for Vendors:  6%. Documents for the recording of daily sales will be provided in Vendor packets. It is then the vendor’s responsibility to declare/pay applicable taxes.
 
SECURITY 
Both Vendor EXPO areas will be securely locked at all times other than VE hours. College security will be on hand. Security cameras operate at every building entrance/exit. GFA/Univ. of Louisville School of Music is not responsible for lost or stolen property.
 
AESTHETICS
Tables and chairs will be provided. Tables are standard banquet size, 6’ x 3’ x 30”H. Tables will be bare. Vendors should plan to bring suitable table covers and signage. Table top or draped banner signage (across the front of tables) will be permitted. Signage may not be placed on walls.
 
COMFORT 
Several restaurants are located within walking or a short driving distance of the School of Music
 
SHIPPING
Arrangements regarding pre-convention shipping and post-convention return shipping is available to help facilitate this process for vendors …
Shipping Dates (TO Louisville):
Reception of items will BEGIN Monday, June 17 and should arrive NO LATER than Friday, June 21, 2012.
Ship TO addresses: Please note that addresses differ by services used AND "GFA VENDOR EXPO” MUST appear on the label.

For Shipping by FED EX
University of Louisville
School of Music
2301 S. Third St.
Louisville, KY 40208
 
For Shipping by UPS
University of Louisville
School of Music
1st Street & Cardinal Blvd.
Louisville, KY 40292

International shipping and customs is the responsibility of the Vendor.
 
For all other information regarding shipping TO the Convention, contact Alexander Edwards, acedwa03@louisville.edu
Ph 727-871-1015.

GFA/University of Louisville School of Music is not responsible for damaged goods.
 
Return Shipping:
ALL return shipped items are vendor’s responsibility to pack appropriately, tightly seal, and appropriately label.  GFA/ University of Louisville School of Music is not responsible for any damaged goods. Vendors must securely attach completed return mail forms to each package. All shipping forms are the vendors’ responsibility. Vendors are responsible for paying for all return shipped items. GFA/ University of Louisville School of Music will not pay for items to be return shipped.

Once all return ship packages are prepared, vendors MUST record package info and sign the GFA Return Shipping Form. GFA personnel will provide this form at VE closing on Sunday. 

Vendors are responsible for contacting their shipping service regarding pick up no later than 12 pm (noon) on MONDAY, JULY 1, 2013.

LEAVE ALL goods to be return shipped at your table(s). 
Volunteers will collect them and deliver them to the mailing distribution location, where they will be picked up by the various shipping services (United States Postal Service is not available). 
 
The address to give shipping service for return shipment pick up will be the same as the addresses above for ship to depending on type of shipment service used (Fed Ex or UPS).

Please visit the website (www.guitarfoundation.org) for additional 2013 Convention details.

For information or other questions regarding table space reservations or Program advertising, contact: 
Kim Kanoy, GFA VE and Ad Manager • ads@guitarfoundation.org

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